JOB DESCRIPTION
Title:
Finance and Administration Officer - Finance Department Stream
Reports to: Head of Operations
Location: Hybrid.
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1. SUMMARY OF
DUTIES
·
Efficiently run the finance and administrative
functions with the external auditor.
·
Manage and vet customer appointments for the sales
officers.
·
Provide administrative support to the Head of Operations.
·
Manage and monitor the budget of the company.
·
Manage staff payroll and other matters relating
to staff welfare.
·
Manage purchases and company expenditures.
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2. MAIN DUTIES AND RESPONSIBILITIES
·
Provision of secretarial services and administrative support to the head of the
operation;
·
Responsible for the accurate tracking of the finance budget through reporting
system;
·
Ensure payroll for all staff are submitted and processed on the due date;
·
Work with the Head of Operations to ensure all vacant positions are filled on a
timely basis;
·
Manage staff contract renewal or expiry.
·
Coordinate staff travel arrangements including transportation and
accommodation;
·
Organize and maintain filing system and databases in a secure environment;
·
Maintain and order office supplies;
·
Greet visitors and point them in the right direction, attend to inquiries
·
Manage communication including emails and phone calls;
·
Schedule appointments, and meetings and make reservations;
·
Receive deliveries of supplies and distribute, sort and distribute incoming and
outgoing mail;
·
Carry out any other duties that are aligned with the position.
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3. MINIMUM QUALIFICATION
·
At least a Degree in Business Studies, Accounting, Finance, Commerce,
Administration or a related field in a recognized institution Professional
Experience
·
At least 3 years of experience in an accounting and administration position in
a reputable public or private organization.
·
Well-versed in administration and financial functions.
·
Well-versed with administration and financial information systems, and
Microsoft products.
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4. KNOWLEDGE, SKILLS AND ATTRIBUTES
·
Excellent interpersonal and commercial skills.
·
Proven ability to work under pressure with minimum supervision, delivering
results on target. ·
Excellent written and verbal communication skills.
·
Excellent skills in practical administrative and financial tasks.
·
Ability to work and deal with people of different professions and diverse
backgrounds.
·
Must be of excellent character. We have zero tolerance on Integrity.
TERMS AND CONDITION The position is for Three (3) years
under an employment contract. Remunerations and benefits will be according to
the Company Salary level for Officers. The contract is renewable subject to
good performance.
